AI Workflow Audit · £1,495 + VAT fixed fee
Where are people, time and systems being wasted?
Before anything is built, Evans maps the work, measures the human effort, estimates the annual cost and decides whether automation is genuinely worthwhile — or whether the process should simply be fixed.
What the audit examines
- Repeated administrative work
- Manual data transfer
- Enquiry handling
- CRM processes
- Document creation
- Recurring reporting
- Sales administration
- Proposal creation
- Research
- Customer service
- Information retrieval
- Repetitive operational decisions
- Duplication between systems
What you receive
- Workflow map
- Current human effort
- Estimated annual cost
- Process weaknesses
- Automation suitability
- Risk and complexity
- Recommended solution
- Human approval points
- Implementation priorities
- Estimated commercial return
Four possible verdicts for each workflow
High automation suitability
Predictable, rules-based, frequent and low-risk. Worth automating.
Possible with human review
Automation prepares or drafts; a person approves.
Improve the process first
Automating it now would only make a weak process fail faster.
Keep human-led
Judgement, relationships or risk mean people should own it.
How much does AI automation cost?
What drives the cost of automating a business process
There is no single price for business AI automation, because the cost depends on what is being automated, which systems are involved and how much checking the work needs. A simple workflow connecting two common tools can be inexpensive to set up; a workflow that reads documents, makes decisions and updates several systems with human approval steps costs considerably more to design, test and maintain. The honest answer comes from mapping the work first — which is what this audit is for.
| Factor | Lower cost | Higher cost |
|---|---|---|
| Complexity | Simple, rule-based steps (if this, then that) | Judgement, AI reading documents or text, many branches and exceptions |
| Approach | Off-the-shelf connector tools and built-in features of software you already use | Custom workflow development, bespoke integrations or systems without ready-made connectors |
| Systems | Two well-known systems with standard connections | Several systems, older software or poor-quality data that needs cleaning first |
| Risk and checking | Low-consequence admin where an error is easily spotted | Pricing, financial documents, customer communication or sensitive data needing approval steps and audit trails |
| Volume | Low volume — tool subscriptions stay small | High volume — usage-based AI and software charges grow with the work |
| Ongoing cost | Occasional checks | Monitoring, fixing when connected software changes, refining prompts and rules, and managed support |
Initial implementation versus ongoing cost
Budget for two things: the one-off work to design, build and test the workflow, and the running cost — software subscriptions, AI usage charges and the time needed to keep it working as your systems change. Third-party software and AI pricing changes regularly, so it should always be checked with the vendor at the time. Many automations that look cheap to build become expensive when nobody owns their maintenance.
What Evans charges
The factors above are general market considerations, not Evans prices. Evans' published prices are: the AI Workflow Audit at £1,495 + VAT fixed fee; implementation from £4,950 + VAT for a focused workflow; and Managed AI Automation from £995 + VAT a month. The audit tells you whether the likely saving justifies the investment before you commit to building anything. For a fuller explanation, read how much AI automation costs and whether it is worth it and how to measure ROI from AI automation.
Not the same as the Commercial Growth Sprint
The Commercial Growth Sprint asks where growth is being lost — market, proposition, pipeline, conversion. The AI Workflow Audit asks where people, time and systems are being wasted inside commercial and operational workflows. If you are unsure which applies, the enquiry below is the right place to start.
Not ready for an audit yet? Start with a free tool
- 01Free diagnostic tool
- 02Identified opportunity
- 03AI Workflow Audit
- 04Automation Blueprint
- 05Implementation
- 06Managed AI Automation
Human control
Automation should reduce work, not remove accountability.
Human approval where it matters
Pricing, commitments, customer-facing claims and anything with legal, financial or reputational consequence keep a named person in the approval step.
Commercial judgement stays human
Automation prepares, sorts and drafts. People decide who to prioritise, what to promise and when to walk away.
Not autonomous by default
Sensitive actions are not fully automated unless the risk has been assessed and the business has chosen that deliberately.
Less work, same accountability
Automation should remove administration, not remove ownership. Every workflow has a named owner and a way to see what it did.
Process first, where that is better
Sometimes the correct recommendation is to improve the process rather than automate it. Automating a broken process only makes it fail faster.
The simplest suitable solution
A reliable rule in an existing system often beats a complex new platform. Complexity is what stops systems being used.
Evans owns the commercial problem, workflow diagnosis, process design, implementation management and commercial measurement. Straightforward systems can be implemented directly. Where specialist software engineering, enterprise integration, cybersecurity or regulated-data expertise is required, Evans can manage appropriate technical specialists as part of the engagement.
Six solution families
Where automation usually pays back first.
Sales & CRM Automation
Lead capture, qualification, CRM administration, follow-up, research, pipeline updates and sales reporting.
See the workflows →02Customer & Enquiry Automation
Incoming enquiries, routing, acknowledgements, classification, FAQs, appointments, support triage and escalation.
See the workflows →03Document & Data Automation
Data extraction, document classification, data entry, summaries, document generation and moving information between systems.
See the workflows →04Reporting & Management Automation
Weekly reports, management summaries, dashboards, performance alerts, KPI consolidation and recurring analysis.
See the workflows →05Operations & Admin Automation
Scheduling, task creation, internal requests, forms, handover, approvals and repeated back-office workflows.
See the workflows →06AI Agents & Business Assistants
Research, approved information retrieval, drafting, workflow steps and commercial support — controlled, with human approval.
See the workflows →Automation Opportunity Calculator
Estimate the annual cost of a repetitive task and the capacity automation could return.
Open →What should my business automate?
A short diagnostic that classifies a task by automation suitability, and explains why.
Open →Workflow examples library
Visual workflow maps showing where automation and human review sit.
Open →Related service
Already know which workflow to automate?
Implementation starts from £4,950 + VAT for a focused workflow.
Practical guidance
How Much Does AI Automation Cost, and Is It Worth It?
AI automation cost varies with process complexity, and the return depends on hours saved and errors avoided being measured honestly, not assumed.
How to Measure ROI from AI Automation (With a Worked Example)
Knowing what automation costs is only half the picture. Measuring what it actually returns is where most businesses lose track.
AI Automation Consultant vs DIY: Which Is Right for Your Business?
Before asking how to choose a consultant, many businesses need to answer a more basic question: is this something to attempt in-house at all?
AI Workflow Audit questions
£1,495 + VAT as a fixed fee.
A workflow map, current human effort, estimated annual cost, process weaknesses, automation suitability, risk and complexity, recommended solution, human approval points, implementation priorities and an estimated commercial return.
No. It will say where automation is worthwhile, where human review is needed, where the process should be fixed first and where work should stay human-led.
No. The recommendations are yours to act on. Many clients choose Evans to implement, but there is no obligation.
The Sprint diagnoses where growth is being lost. The audit diagnoses where people, time and systems are being wasted in commercial and operational workflows.
Discuss a workflow
Book an AI Workflow Audit.
Describe the process, the people involved and the systems it touches. Evans will tell you plainly whether automation looks worthwhile, and what a sensible first step would be.
£1,495 + VAT fixed fee
Or call 0330 043 8477 · info@evanssalesconsultancy.co.uk